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Imagine working for a company where you travel a lot for work. After awhile, you would probably know what works best and what’s the most efficient way to travel.

If there was a new company policy regarding travel, and if you knew that policy was a really bad idea, would you speak up or comply and let the results speak for themselves?

In this story, several engineers are in this exact situation, and none of them say a word about the problems this change is bound to cause. Instead, they submit their expenses, sit back, and wait.

Keep reading to see how the story plays out.

New travel policy to save money ends up costing soooo much more. (long)

My company was on a cost saving kick and decided to look for way to shave pennies.

Now they could have looked at the amount of money that was squandered by people jetting all over the country on company time at a huge hourly rate (basically the labour spend is always much higher then the cost of the flight, car hire, hotel and food combined) or the number of ‘strategising away days’ that HR etc went on but no, they came for the lowly engineers.

When the company starts counting paperclips, you know that you are about to have some fun.

The meeting was about transportation via car.

We were called to a ‘Consultation session’ (read: We are telling you what we decided based on what we think goes on and NOT what actually goes on).

The session was about saving money on hire cars.

In our company if you have to go away from you home site you can use your own car and choose a mileage rate up to about a 40 mile journey, if it is longer then you should have a hire car.

Hire cars are usually dropped off at the office by transporter or you can pick one up at a hire office or you can get a car dropped off at home for a small fee (£14 plus fuel).

Here’s the new policy.

Travel dept. announced that there were to be no more home drop-offs to save money.

The engineers knew how this was going to pan out and said nothing.

The thing to know here about the travel department is that they do not travel, none of the knowledge is from the real-world.

Travel announced that the new policy was that home drop-offs were to cease, we had to pick up the hire car at the office or at the nearest Hertz rental location.

The engineers didn’t complain.

Sounds simple.

All the engineers who travel a lot could instantly see the issues but as we were told that this is the new policy we had to comply.

So we did. Maliciously.

Here’s some context about OP’s travel logistics.

I was on a job 300 miles away at the customer site. I travelled down on the Monday morning (starting at 6am) and back up Thursday (home about 6pm).

Because of the travel time I got the Friday off.

I also lived a 100 mile round trip from the office and my nearest Hertz office was at the airport.

This was not an unusual situation, a lot of people I worked with travelled to client locations.

Now, here are the logistics regarding what OP had to do to get the rental car.

The weekend arrived. Usually at some point over the weekend a car is dropped off and the key and paperwork is popped through my letterbox for the princely sum of £14 and no time from me).

Instead, because the hertz office was closed at 6am on the Monday morning, I picked up the car the day before.

Because my wife needed my car while I was away (and therefore could not leave my car parked at the airport) I took a taxi as per company travel policy (£35 and 40mins), I picked up the car (about 30 minutes) and drove home (about 30 minutes).

On the Thursday evening instead of heading home and getting the car picked up on the Friday, I headed straight to the airport dropped off the car and took a taxi back (£40 and about 40 minutes due to busy traffic).

OP wasn’t the only one who had taxi and overtime expenses related to the travel policy change.

Our expenses are done monthly so by the end of the month I have 3 weeks travel to account for which would have been 3 x £14 plus a small refuelling charge for the trip back to the Hertz office.

Instead they got about £200 for taxi fares and an overtime bill of about 4.5 hours at about £80 per hour.

I was not the only one, some engineers took a taxi into the office to pick up the car (as their spouse ‘needed the car while they were away’), some took a taxi to the nearest Hertz office.

All of us put in our overtime at the end of the month.

The travel department really didn’t think this through.

Travel has no overtime budget and so it all got claimed from the project.

The project labour budget teams went ballistic and went all flaming torches and pitchforks on the travel dept.

The policy didn’t last the day.

Yikes! Whoever decided to change that policy really messed up!

People who don’t travel for work at all should not be in charge of decisions regarding business travel.

Let’s see how Reddit responded.

It is ironic.

Exactly!

If you enjoyed this story, check out this post about an employee who thought HR was doing them a favor, only to realize they were really saving the company money.

Here’s another story about a foolish travel policy change.

The travel department really messed up.

The travel department needs to talk to someone who travels before they actually make any changes. By trying to save money, they wasted a lot of money.

At least they learned their lesson quickly!